CALL TO ORDER
The meeting was called to order by President Sue Reinke. Also attending were Ken Brown, Jane Callahan, Ed Haskell, John Hunziker, Mike McNeil, Harry Swedlund, Joanne Swenson, Joyce Wenz, and Matt Wohlers.
Sue Reinke introduced Matt Wohlers, new Board member.
MINUTES
Motion by Ed Haskell, seconded by Joanne Swenson, to approve the minutes from April 26, 2006, as submitted. Motion carried.
LIBRARY BOARD
Audrey Betcher reported that the library will be coming online as a MnLink site on July 5th. MnLink is a state organization that pulls together resources from libraries across the state for interlibrary loan. This will make it much easier for people to interlibrary loan from any library in the state.
Staff has been working on the 2007 budget and the Library Board will review the proposed request at their next meeting prior to submitting it to the City for consideration.
We have received notice that RPL is receiving a bequest from the Ruth Polzin estate. The Library Board has approved turning that money over to the Foundation.
The Library Board has begun looking at long-term facility issues as the community continues to grow.
COMMITTEE REPORTS
Advocacy: has not met. Staff has been pro-actively been going out to service groups with presentations on different library programs and services.
Finance: The Committee met with David Koch, Windsor Financial, to review the Endowment Fund. The current asset allocation is reasonable. Some minor tweaking of the asset allocation may be considered, but no major changes are recommended.
Motion by Mike McNeil, seconded by John Hunziker, to allocate the undesignated gift of $1,250 from the Bernice Krug Donor Designated Fund and the Ruth Polzin bequest of approximately $58,000 to the Endowment Fund. Motion carried.
The Finance Committee will be reviewing the payout policy for the Endowment Fund, possibly looking at a formula for payout.
Development: Library Tours With Audrey are continuing. The purpose of the tours is to build relationships. We need Foundation Board members to invite people on the tour. Board members are encouraged to make the initial contact and then give the names to Carrie. She will follow-up and schedule the tour.
The annual fund drive letter for materials funding will be going out in July. The letter will go to everyone in the donor database plus library cardholders. We have not done a fundraising letter to cardholders for at least five years.
In late fall we will have another fund drive mailing for the Endowment Fund. That mailing will only go to people in the donor database.
We have received several donations as a result of the annual report mailing.
Special Events: The committee is planning our first ever donor recognition event to thank donors. The purpose is to get donors into the library and give them a sense of what their donations are used for. The event will be a luncheon sometime in the fall. We are trying to get Hugh Smith as the featured speaker.
The Board discussed the issue of donors not wanting their money to pay for this type of event. The committee is not planning a lavish event and is trying to have minimum overhead costs. We are hoping that the food vendor will underwrite some of the cost. The committee will try to get sponsorship(s) for the event.
It was suggested that items from the annual report be highlighted at the donor recognition luncheon and other events the library goes to.
The committee has also started brainstorming ideas for speakers for Wit, Wisdom & Wine 2007, which will be held on Saturday, January 13, 2007. Ideas so far include:
If anyone has additional ideas, please forward them to Carrie or Kathy.
NEXT MEETING DATE
The next meeting is scheduled for Wednesday, August 23, 2006, at 4:45 p.m. Committees will meet prior to that and report at the meeting.
There being no further business, the meeting adjourned at 5:40 p.m.
Respectfully submitted,
Joanne Swenson
Secretary