CALL TO ORDER
The meeting was called to order by President Frank Iossi. Also attending were Chris Colby, Ann Farnell, Ed Haskell, John Hunziker, Bill Jonason, Dave Nelson, Sue Reinke, Dave Senjem, Joanne Swenson, Joyce Wenz
Others Present: Audrey Betcher, Library Director; Tom Dyer, Communications Manager, and Kathy Olson, Administrative Assistant.
MINUTES
Ed Haskell moved, John Hunziker second to approve the meeting minutes from October 24, 2001. Motion approved.
DIRECTOR'S REPORT
The Library Board discussed broadening the case statement to more than just materials and does not have any objections.
COMMITTEE REPORTS
Development Committee
Serious work has been going on in this committee. The committee is working on a development strategy. Todd Baily, our advisor from Mayo development, has never seen a successful campaign run only by volunteers, so a key element for success will be the commitment of staff in terms of time and effort.
The committee has been developing a case statement: what are we trying to raise funds for. The committee has moved from just books and materials to thinking about several initiatives.
The goal is to be far enough along in the process to talk about it at the February 9 event.
A key contribution of each board member will be to think about people who would be good at being part of a fundraising campaign committee.
Advocacy Committee
This committee is also reviewing the draft case statement and is starting to put together lists of constituencies. They are also working on developing a database that can sort by different constituencies.
The committee has suggested having a printed piece that goes with the special event mailing outlining the Foundation's goal and objectives.
Special Events
The committees are making progress in the planning of the February 9 event.
The event will consist of two class periods of about 45 minutes, with 15-20 minutes between classes. There will be a wine tasting event after the classes.
In working with Andy's it was suggested to have a theme of American wines, with 7 different kinds at a price per bottle of $10-$15 retail. There would be 4 stations for wine and all 7 varieties available at each station. Andy's would provide servers. We still need to check on dram shop insurance.
The Radisson quoted hors d'oeuvres at $10-$15 per person which includes glasses and paper products.
It was suggested that the underwriters committee try for donations of $7,500 to cover costs. The committee has talked about identifying one to three sponsors to underwrite the event.
The ticket/publicity committee has assembled a distribution list of 2000-2001 donors, library board members, foundation board members, friends board members, city council, county board, and school board. The committee also requested that each board member submit up to ten names of people that might be interested in attending. A mailing to this identified list will be sent out in early January. We will need to have the mailing ready to go by mid-December which means speakers will have to be lined up. Library staff may be able to do the printing in-house which will cut down on costs.
When tickets are sold, patrons will be asked to give their top four choices for classes and we will assign people to classes on a first come basis.
The Auction Committee discussed several ideas for auction items such as sports memorabilia, art work, wine, autographed copies of books, etc. A letter has been sent soliciting auction donations from library board and foundation board member. Library staff will put together a list of authors to solicit for signed copies of books.
The Speakers Committee came up with list of possible speakers which was reviewed by the Board. This committee will begin immediately to try and line up speakers.
There will be a meeting of committee chairs on Wednesday, December 12, at 5:00 p.m. in the Library Administration Conference Room.
PRESIDENT'S BUSINESS
In 2002 John Hunziker will move up to President. If the other officers agree to continue, at a minimum we will need a new vice-president. We will also need to discuss whether to continue with the current committee chairs or appoint new chairs. This will be discussed further at the next meeting.
The Foundation made a preliminary presentation early this year to Mayo with Michele Martin, Bill Jonason, and John Gisvold as presenters. Mayo is moving toward a process of once a year solicitation of funds for capital and the library will be included in that process. We may be making a formal presentation as early as January. Frank has talked to several people about being presenters.
The Board will not meet in December. The next meeting is scheduled for January 23, 2002, at 4:45 p.m.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson
Secretary Pro Tem