CALL TO ORDER
The meeting was called to order by President Frank Iossi. Also attending were Cynthia Daube, Ann Farnell, Ed Haskell, Phil Henoch, John Hunziker, and Dave Senjem.
Others Present: Audrey Betcher, Library Director; and Kathy Olson, Administrative Assistant.
TREASURER'S REPORT
Kathy Olson reviewed the first quarter Treasurer's Report. Since there was not a quorum present, action on approving the Treasurer's Report and minutes from the last meeting was tabled.
LIBRARY DIRECTOR'S REPORT
Audrey Betcher reported that at its meeting on April 18, the Library Board heard a preliminary presentation of the Organizational Task Force recommendations. Action on the recommendations will be taken at the May Board meeting.
PRESIDENT'S REPORT
The Board reviewed the summary from the 2000 fund drive. Almost $31,000 was raised, with $11,000 earmarked for the book a year endowment fund. The book a year endowment specifies that with a $500 donation, one book per year in the donor's name will be purchased, into perpetuity.
Letters for this year's drive should be mailed in the next several weeks.
Frank Iossi reviewed the proposed committee structure. The Executive Committee tried to assign Board members into positions where their skills would be a good fit. If Board members have any interest in other committees, they should contact Frank.
With an active committee structure, it is hoped that we will be able to move to quarterly or bi-monthly Board meetings, with regular committee meetings.
The purpose of the committees is to manage and coordinate the activities of the committee. Additional Board or non-Board members can be appointed. All Board members will be expected to participate in the activities, regardless of whether they are a committee member. For example, the Advocacy Committee coordinates calling to public officials, but all Board members, as well as other identified supporters, will be asked to make calls.
An attempt was made to involve the Friends more than in the past, and a Friends representative will be asked to participate on the Advocacy and Development committees.
The Board discussed getting feedback from Tim Burchill on how to proceed on development. It would be a possibility for the development committee to meet with him at one of their first meetings or at a full Board meeting.
Cynthia Daube suggested that the charge for the Advocacy Committee include public relations and a mechanism to keep the library foundation in the news in a positive manner. Frank stated the intent was to have public relations as part of the committee responsibility. The charge will be revised to reflect it more clearly.
The Committee structure and membership will be considered for adoption at the May meeting, when a full Board discussion can occur and a quorum is present.
Audrey and Ed reviewed a proposal in the Library Board's Organizational Task Force recommendations for a public relations/marketing position, which would also provide support to the Library Foundation.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson
Secretary Pro Tem