CALL TO ORDER
The meeting was called to order by President Bill Wiktor with the following members present: Randy Demmer, Corey Jordan, Jen Koski, Lois Marris, Tracy McCray, Diane Moench, Sylvie Nicklel, JoAnn Sheldon, Joanne Swenson, Judith Taylor, and Debbie Westerland.
Staff Present: Kathy Olson, Operations Manager; John Hunziker, Communications Manager.
Motion by Joanne Swenson, seconded by Diane Moench, to approve the meeting minutes from October 24, 2011, as submitted. Motion approved.
LIBRARY BOARD AND DIRECTOR'S REPORT
John Hunziker stated that the library budget has been reviewed and contains a slight increase over 2011. Most unfilled positions will be allowed to be filled. The library is in better shape than a lot of libraries thanks to the Foundation and Friends.,p>Maintenance is finally full-staffed as of December 15. This is the first time since 2008 that Maintenance has been fully staffed. The new Head of Technical Services will start on January 12th.
Advocacy: We have received an IBM grant for data gathering. That should help with advocacy efforts.
Finance: Corey stated that the Finance Committee has met to review the 2012 budget and Endowment Fund allocation. In 2011, the allocation was 1% of Endowment Fund balance; the Finance Committee recommends 1.5% ($23,373) of the fund balance for 2012.
For the most part, the proposed budget is similar to previous years. Corey noted that Kathy's hours increase from 13 hours per week to 15 hours per week. The contingency amount was increased to allow for unexpected opportunities during the year.
The allocation for the donor wall/donor recognition was increased since the donor wall is full and the Development Committee is beginning discussions of accommodate more donors. This may result in some plaques needing to be redone. The budgeted amount for the newsletter anticipates three newsletters during the year; in 2011 we only sent out two.
Motion by Sylvie Nickel, seconded by Debbie Westerland, to approved the 2012 budget as submitted. Motion approved.
Development: Debbie has someone at Mayo who could meet with the committee to give advice if needed.
Events: Wit, Wisdom & Wine is pretty much set. Invitations are going to the printer this week. Advertisements about the event started appearing on the RPU billboards last week. We have $9,500 in sponsorships. We really need help with silent auction items and raffle tickets.
April 26 Event: a sub-committee of local Brits reviewed ideas and came up with a menu. The Shakespeare Players are $800, which is more than expected. We will need an additional 32 people to cover that cost. We will try to get sponsors to buy tables. Over the next month, the committee will review anticipated expenses.
Executive: In the past month, we had an opportunity to submit a community impact grant to IBM. The grant was approved for $10,000 to conduct a community survey on the library resources and facility. Library staff will be working with SNG to formulate the survey and results will be used to prioritize services/projects.
At the October meeting, the Board discussed ideas for new Board members. One idea for next year is a Board Development Nominating Committee to solicit candidates for the Board.
The Executive Committee brings forth the following slate of officers for 2012: Debbie Westerland, President; Ann Sand, Vice-President; Corey Jordan, Treasurer; Joanne Swenson, Secretary. Motion approved.
Sylvie reported on the Friends two day holiday book and bake sale held on December 3-4. The Friends raised over $2,700; about twice what they made last year. The next sale is in February in conjunction with Winterfest. From now on all books will be priced so that sales tax can be collected.
The Board reviewed meeting dates for 2012. If Board members want to change committees for 2012, let Bill know. Corey added that it is important to note that people don't have to be on the Board to be on a committee.
Debbie thanked Bill for his service as President in the past year. Some new things were initiated and we hope to keep things moving in 2012.
The being no further business, the meeting adjourned at 5:40 pm.
Secretary Pro Tem
The next regular meeting of the Foundation Board will be Monday, January 23, 2012, at 4:45 pm in Meeting Room B.