CALL TO ORDER
The meeting was called to order by President Lois Marris, with the following members attending: Mark Bilderback, Al Dollerschell, Corey Jordan, Sandy Keith, Tracy McCray, Mark Neville, Ann Sand, Alan Sessler, Jo Sheldon, Harry Swedlund, Debbie Westerland, and Bill Wiktor.
Staff Present: Audrey Betcher, Library Director; John Hunziker, Communications Manager; and Kathy Olson, Operations Manager.
MINUTES
Motion by Debbie Westerland, seconded by Ann Sand, to approve the meeting minutes from May 26, 2010, and June 23, 2010. Motion approved.
TREASURER'S REPORT
Kathy reviewed the second quarter Treasurer's Report. The majority of revenues were from the spring direct mailing.
Motion by Ann Sand, seconded by Debbie Westerland, to approve the 2nd Quarter Treasurer's Report as submitted. Motion approved.LIBRARY BOARD AND DIRECTOR'S REPORT
Audrey reported that we passed 30,000 in attendance at the RACE Exhibit this week. The Exhibit has been extended one week to Saturday, September 11.
Staff has been working on a proposal for the Sales Tax Extension Committee. The library will be asking for the funds needed to expand the library. The library's presentation to the committee will be on September 1.
The library was originally built to accommodate a third floor. The Library Board approved asking for funds from the Foundation to evaluate whether it is possible to expand to a fourth floor. Adding two floors is a much stronger long-term growth option. This would add approximately 30,000 square feet; current footage is 85,000 square feet.
Library usage has outpaced population growth.
We would appreciate Board members attendance at the September 1 Sales Tax Committee meeting. The committee consists of one member from each Council Ward, plus the Council president and Mayor each chose three members. This committee will make recommendation on funding priorities.
COMMITTEE REPORTS
Advocacy: The committee is just beginning planning. If Board members know people on the Sales Tax Committee, it is important to let them know the importance of the proposed addition to the library.
Finance: has not met, but will be meeting soon to begin planning the 2011 budget.
Motion by Harry Swedlund, seconded by Mark Neville, to approve the State Charitable Organization Report. Motion approved.
The Board requested that the 2009 Form 990 be posted on Google docs
Development: The committee met on August 10. Over its last several meetings, the committee has had wide range of discussion on fundraising topics: types of giving, giving opportunities, partners, marketing strategies, stewardship and recognition.
The committee decided to focus on three main priorities for the remainder of year: Develop and marketing for a planned giving program which will lean heavily on Leave a Legacy materials; fundraising that would enhance programs that would benefit children's and teens; diversity and inclusion to follow-up on the RACE exhibit.
Lois expressed gratitude to the committee for their efforts. Committee members do not have to be Board members. If you know someone who would like to be involved, we could approach them to serve on a committee.
Events: Celtic Evening: This is a new idea developed and planned by Helen McIver. The event will take place on Tuesday, November 30, at the Doubletree Hotel. The evening will start at 6:00 pm with social time, and include food and whisky pairing, pipes, limericks, men in kilts contest, and a raffle/silent auction. Tickets are $50 if purchased by October 15 and $60 after that date.
If the event is successful, we could build on it and do other fundraisers centered around different cultures.
Wit, Wisdom & Wine: is scheduled for Saturday, January 15, 2011. The committee discussed possible speakers and will be contacting those people. We are looking for sponsors at the $500 level. If anyone has ideas, please contact John Hunziker.
Executive: The committee met and discussed a number of things related to the Operations Manager position. Kathy has been here since the inception of the Foundation and done whatever needs to be done. There has not been a formal job description or review process, so we trying to get that down in writing.
The position is paid through the City, but the Foundation reimburses salary and benefit costs at the end of each year. There are no step increases for the position, only COLA increases the same as granted other City employees.
It is suggested that the performance review be conducted by the Library Communications Manager and the Foundation Board President, with input from Board members.
Motion by Ann Sand, seconded by Al Dollerschell, to approve the draft job description and review process for the Operations Manager position. Motion approved.
Traditionally the Vice-President moves to President, Secretary moves to VP, and a new Secretary is nominated. Phil Henoch has indicated that he would prefer not to step into the President position in 2011. Bill Wiktor has agreed to step into that position; therefore, we will need to nominate a Vice-President and Secretary for 2011.
In addition, traditionally the immediate Past-President has chaired the Development Committee. Lois is not comfortable chairing that committee, but Mark has agreed to remain as chair in 2011.
PRESIDENT'S REPORT
Calvin Guyer has resigned since he has taken a new position at Think and felt he would be unable to devote time to the Board.
Because Kathy has taken another part-time job and will not be available Wednesday- Friday, we need to move our meetings to Mondays or Tuesdays. The majority of the Board voted for the 4th Monday of the month for Board meetings. Therefore, the next Board meeting will be Monday, October 25.
Audrey stated that in all the uncertainty of budgeting and Local Government Aid the last couple of years, the library has been pretty conservative in its spending. The Foundation had approved $21,000 to be used for the online homework assistance program in 2011. At this time, the library is planning to use half of what the Foundation has given and pull half from the operating budget for materials. Based on what the Foundation has given this year, we should be able to do that next year as well unless other extenuating circumstances come up.
There will not be a Board meeting in September, but committees are encouraged to meet.
Board members are encouraged to attend the September 1 Sales Tax Committee meeting.
There being no further business, the meeting adjourned at 5:45 pm.
Respectfully submitted,
Bill Wiktor,
Secretary
The next regular meeting of the Foundation Board will be Monday, October 25, 2010, at 4:45 pm in Meeting Room B.