CALL TO ORDER
The meeting was called to order by President Mark Neville, with the following Board members attending: Jane Callahan, Phil Henoch, Ed Hruska, Elizabeth Ritman, Alan Sessler, Harry Swedlund, Joanne Swenson, Judith Taylor, and Bill Wiktor.
Staff Present: Audrey Betcher, Library Director; John Hunziker, Communications Coordinator; and Kathy Olson, Administrative Assistant.
APPROVAL OF MINUTES
Motion by Judith Taylor, seconded by Elizabeth Ritman, to approve the meeting minutes from February 25, 2009, as submitted. Motion carried.
TREASURER'S REPORT
Kathy Olson reviewed the 1st quarter Treasurer's Report. The majority of income was from Wit, Wisdom & Wine. There were a number of end-of-year donations that came in after December 31. The majority of expenses also related to Wit, Wisdom & Wine. The Foundation distributed 2008 fund drive proceeds and memorial donations to the library. We also received the donations for the goose project and those were turned over to the library.
Motion by Joanne Swenson, seconded by Bill Wiktor, to approve the 1st Quarter Treasurer's Report. Motion carried.
DIRECTOR'S REPORT
The Library Board discussed the RACE Exhibit coming up in 2010. The RACE Committee requested that the library consider being open more hours in the summer of 2010 for the exhibit. Library staff reviewed the costs and presented several different scenarios to the Library Board. The Library Board was willing to consider additional hours if all library services were available and private funding could be found to cover the costs. The proposal went to the Committee and the decision was that the library was open enough hours; we don't expect private funding to be available to open extra hours in summer 2010.
The Volunteer Recognition is April 23.
COMMITTEE REPORTS
Advocacy: no report.
Finance: It was suggested that we have Windsor come down to give a report at the June Board meeting.
Development: SELCO has money available for training sessions for foundation boards. Audrey will check what type of training is available.
Special Events: So far we have ten sponsors for The Amuzing Race; eight are $500 and two are in-kind (gifts/prizes and advertising). We would like to get 5-6 more sponsors. If anyone has thoughts on business sponsors, contact John.
KIMT will do ads during The Amazing Race in the next couple of weeks.
The registration fee has been raised to $120 per team. In an effort to lower expenses, we will not be doing t-shirts this year.
We are in need of prizes for the race. The best prizes are activity type things since this fundraiser is promoted as a family event.
FKI has finally paid their $2,500 sponsorship from 2008.
The Committee began preliminary discussions on a grand opening event for the RACE Exhibit; Mayo will help plan an event. This would be a big ticket event. Dates for the exhibit are May-September 2010.
PRESIDENT'S REPORT
The next meeting is scheduled for June 24, 2009.
There being no further business, the meeting adjourned at 5:20 pm.
Respectfully submitted,
Phil Henoch
Secretary