CALL TO ORDER
David Koch, Windsor Financial, gave a presentation to the Foundation Finance Committee and other interested Board members on the Endowment Fund immediately prior to the full Board meeting.
The meeting was called to order by President Mike McNeil. Board members attending were: Dan Berndt, Randy Demmer, Phil Henoch, Judy Kereakos, Lois Marris, Elizabeth Ritman, Alan Sessler, Harry Swedlund, Judith Taylor, and Bill Wiktor.
Staff Present: Audrey Betcher, Library Director; John Hunziker, Communications Coordinator; Kathy Olson, Operations Manager
MINUTES
Motion by Bill Wiktor, seconded by Alan Sessler, to approve the minutes from the March 26, 2008, meeting as presented. Motion carried.
LIBRARY BOARD AND DIRECTOR'S REPORT
Audrey Betcher stated that Library staff is starting the budget process for 2009. The Library Board has approved the updated strategic plan and action plans, which will be used as the basis for 2009 budget requests.
Staff has begun planning the implementation process for Tutor.com, which is a new initiative funded by Foundation and Rotary funds. Beginning September 1, we will be providing online tutor help to all students with a Rochester Public Library card. This initiative is a chance for students to get more help with school.
The DVD theft from 2005 is working its way through the legal process. In 2006 the library took steps to ensure such theft could not occur again, including the installation of lock-a-shelf units for DVDs.
TREASURER'S REPORT
Kathy Olson reviewed the 1st Quarter Treasurer's Report. The majority of revenue during the quarter was from Wit, Wisdom & Wine and the direct mail letter from late 2007.
Motion by Phil Henoch, seconded by Judy Kereakos, to approve the 1st Quarter Treasurer's Report. Motion carried.
COMMITTEE REPORTS
Advocacy: the committee worked on a number of legislative items this year, including working with smaller libraries on ELM database funding which would have guaranteed access to all Minnesota citizens rather than only those who are members of library system. This legislation did not go forward.
Finance: John Hunziker reviewed a request to purchase two retractable banner stands, with a banner promoting the library and one promoting the Foundation. There is currently $1,684.54 in the Library Needs fund, which was created with Silent Auction proceeds from Wit, Wisdom & Wine and was to be used for library needs that fall outside the normal funding process.
Motion by Phil Henoch, seconded by Elizabeth Ritman, to approve the request for funding for the purchase of two banners and two banner stands. Motion carried.
Development: The annual direct mail solicitation letter will be going out next week. This letter will be targeted for donations for materials. In the fall we will send out another solicitation targeted towards the Endowment Fund.
Special Events: Planning is continuing for the Amuzing Race. We have 12 leg sponsors lined up and ultimately would like to have about 15 legs. We are also soliciting for donations for prizes.
PRESIDENT'S REPORT
Matt Wohlers has taken a job in the Twin Cities and resigned from the Board. If anyone has ideas for new Board members, please contact Kathy or John.
There being no further business, the meeting adjourned at 5:30 p.m.
Respectfully submitted,
Lois Marris
Secretary